Updated 10th July 2019
Prior to conducting a flight, a requirement of conducting a flight is that defence must approve the aircraft’s movement in and out of the base.
To simplify this, a form called the Aircraft Movement Request form needs to be filled out and submitted for approval prior to conducting a flight.
The club has made available on the website an online flight notification form to make it easier to submit.
All Aircraft Movement Request form must be submitted with enough notice to allow an approval to be returned 2 hours prior to flight departure.
We have been able to work on driving this don from 24 hours notice so please ensure where you can, you provide 24 hours notice of flight.
For flights on a weekend that have not been approved the Friday prior, you must still provide the 2 hours notice at a minimum
Over a weekend, when you submit an online flight notification this SMS is automatically generated.
If planning to conduct a flight within 2 hours, call the BCP number listed in ERSA for verbal approval
Form Link
Process for Completing
- Open latest form using link above
- Complete form 2 hours prior to required flight
- If planning to conduct a flight within 2 hours, call the BCP number listed in ERSA for verbal approval
| Element | Notes on completion |
| Aircraft Type | This should be the aircraft type you are flying. i.e. Cessna 172n |
| Tail Number | Casa Registration with VH prefix (VH-TBL) |
| Owner Operator | For club aircraft will be Point Cook Flying Club |
| Postal Address | RAAF Williams, Point Cook, VIC, 3030 |
| Contact - Mob | This should be your mobile phone number that you will have with you whilst on base |
| Enter your email address that you will be sending the form from | |
| Public Liability Insurance | This must be ticked |
| Amount | For AUA holders it must be $5,00,000 but is under review at the moment |
| Names and ARN or ID | This must be completed for Pilot and Passenger details for the aircraft. Ensure you use First Name and Last Name and must account for all persons on board the aircraft |
| Aircraft Movement Details | Must reflect the flight plan in and out of the base. Base Command Post need to be able to understand time in and out of the base to be able to record aircraft movements correctly |
